Event video production

Secrets to Flawless Video Production For Virtual Events

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OnSite Live Team

Secrets to Flawless Video Production For Virtual Events

The pandemic led to a massive shift toward virtual and hybrid events and online experiences. But producing flawless, engaging video production for virtual events comes with unique challenges. Many factors go into professional-grade video production, from lighting and audio to backgrounds and camera work. 

Follow these secrets to level up your video quality for your virtual event, live productions, and event video production.

1. Plan Your Production

Storyboarding and scripting are your best friends. Just as a movie director wouldn't shoot without a script or a storyboard, virtual event organizers should prioritize pre-planning with storyboarding and/or scripting.

You can use any ‘technology’ from whiteboards to project management software, but the key is to capture the flow and provide a way to be flexible in the with the final presentation:

Storyboarding provides a visual sequence of the live event, laying out each segment's flow, graphics, animations, and key talking points.  Meanwhile, scripting ensures the message is delivered cohesively and succinctly, eliminating potential rambling or off-topic discussions.

Together, these tools act as the blueprint for the event production, allowing for meticulous attention to detail, cohesion in content delivery, and a polished final presentation. This systematic approach can differentiate between an average event and a standout, memorable experience for attendees.

2. The Importance of Rehearsals

No matter how seasoned the presenter or sophisticated the technology, the adage "practice makes perfect" remains crucial in live event production. Rehearsals are about more than just getting the content right; they anticipate technical glitches, understand the software's flow, and ensure smooth transitions between speakers and segments.

In these dry runs, potential issues surface, allowing for timely adjustments. Beyond mitigating risks, rehearsals imbue confidence in all participants, ensuring that the actual virtual event production unfolds as seamlessly and professionally as envisioned.

3. Engage with Your Virtual Audience

Flawless video production is only half the battle. The platform on which you present matters immensely. You can seamlessly integrate interactive elements such as slides, polls, live chats, social media integrations, and Q&A sessions by leveraging a comprehensive virtual event software platform

Also, check that the platform can manage event registration, add the event to the attendee's calendar, and send emails before and after the attendee experience the event.

These features elevate the viewer experience and foster a sense of real-time engagement among virtual attendees. The more interactive the event, the more memorable it becomes, bridging the gap between digital and physical spaces. Opting for software and services prioritizing these interactive elements can transform your virtual event from a mere presentation to a dynamic and immersive experience.

You should select a vendor partner who owns the equipment and the virtual event software and has used the equipment in the field for similar events.  Hardware and software integration removes the unknowns and eliminates technical glitches that may disrupt the success of your event.

And having stable equipment and crew makes it much easier to produce your next virtual event production.

OnSite Live is your one source for AV equipment rentals, virtual event software, and crews to implement all the best practices in this article for you.  Contact us today to learn more.

4. Use Advanced Cameras 

A high-quality camera is the foundation for flawless video production for hybrid live events. Upgrade from grainy built-in webcams to feature-rich mirrorless or DSLR cameras. Models like the Sony A7 III, Canon EOS R6, and Panasonic Lumix GH5 provide sharp image quality and extensive controls. Features like 4K resolution, wide dynamic range, and clean HDMI output enable cinematic virtual event production.

5. Optimize Your Camera Settings

Don’t just use automatic camera settings. Customize settings like resolution, frame rate, color profile, and focus mode for visual quality optimized for live streams and recordings. Match project resolution and frame rate (24fps vs. 30fps vs. 60fps). For talking head shots, use a narrow aperture for soft background blur. And fine-tune the white balance to match your lighting conditions.

6. Light The Presenters Effectively  

Proper lighting can make or break your video quality. Avoid uneven, harsh overhead lighting. Opt for large diffuse light sources just out of frame for flattering virtual event speaker shots. Three-point lighting with backlight prevents harsh shadows. LED panels and softboxes allow extensive lighting control. And enhance video quality with reflectors to fill in shadows.  

7. Use Lapel or Boom Microphones 

A mic built into a camera or laptop pales compared to professional external mics. Lapel mics clipped to a presenter’s clothing enable crystal-clear vocal pick-up—position boom mics just out of frame overhead for studio-quality audio. Connect mics and speakers to your camera or audio recorder with XLR cables. Add windscreens for indoor muffling. And use headphones to monitor live audio levels.

8. Choose The Right Lens 

Lens choice plays a significant role in production value. Mid-range zooms like 24-70mm strike an ideal sharpness, versatility, and aperture balance. Use telephotos for tight shots and wide angles to fit groups on camera. Maintain consistent perspective and depth of field with fixed primes. And add production value with lens filters. Just steer clear of wide-angle distortion for unflattering facial warping.

9. Use Camera Support Systems 

Shaky handheld camerawork screams amateur. Mount DSLR and mirrorless cameras on sturdy tripods for smooth studio production quality. Or use compact gimbals like DJI RS 2 and Zhiyun Crane 2S for stabilized motion. Slider and jib camera supports enable dynamic movement for virtual events and live event production. And use multiple camcorders with multiple camera angles and live switching for engaging multi-cam productions.

10. Fine Tune Your Camera Position  

Carefully position your camera at the right height and angle for each shot. Follow the rule of thirds for off-center framing. Place the camera at around eye level for conversational interviews. Tilt slightly downwards for natural perspective. Frame head and shoulders centered, leaving some space above. And position the camera far enough back to avoid distorted facial features.

11. Use Clean, Simple Backdrops

Visibility is key for live streams during a virtual event production. Use solid color backgrounds without busy patterns. Position subjects with ample separation from walls to avoid harsh shadows. Light backgrounds independently for optimized exposure. Or utilize a green screen and virtual backgrounds using editing software like OBS. Just ensure your backdrop doesn’t distract from the subject.  

12. Monitor Your Shot 

Actively monitoring your camera shot enables quick adjustments on the fly. Use your camera’s flip-out preview screen to observe your framing, lighting, and exposure. Connect your camera to an external monitor like the Atomos Ninja V for stationary setups for enhanced visibility. You can even reference your live feed on a second device. Just keep sight lines in mind.

13. Record Backup Footage 

When live streaming virtual events, anything can go wrong. Avoid hiccups by recording clean backup footage directly from your camera. This isolated recording provides redundancy and flexibility in post. You can patch in usable prerecorded video segments if your live stream drops. And capture ISO recordings of each camera when using multi-cam productions.

14. Learn Video Editing Skills

Post-processing elevates your video production to new heights. Invest time sharpening your video editing skills using software like Adobe Premiere Pro. Even basic edits like color correction, titles, transitions, and cropping can instantly add polish. Build your editing knowledge to handle multicam footage, chroma-keying, animation, and more. The proper editing unlocks the full potential of your captured footage.


Great camerawork, audio, and post-production separate amateur homemade video from professional, broadcast-quality productions your target audience will remember. Carefully incorporating these video production secrets will enable your team behind you to consistently deliver flawless, engaging video content for your virtual events and live streams. Event attendees will feel part of an immersive, polished experience regardless of physical location.